TERMS AND CONDITIONS 83TH AIPS CONGRESS 3-6th of February, 2020 at Budapest
The 83th Congress of the International Sports Press Association (the “AIPS”) to be held on 3-6th of February in Budapest, Hungary (the “Congress”) shall be organized by Bowman and Becker Kft., (seated at: 2462 Martonvásár, Dózsa György út 2. company registration number: 07-09-027428, represented by: Pál Mátyás Keczán, Managing Director (the „Organizer”) on behalf of the Hungarian Sports Journalists’ Association (seated at: 1064 Budapest, Vörösmarty u. 47/a. office & correspondence at 1123 Budaest, Győriút 17., represented by Mr. György Szöllősi, President, the “HSJA”), the Hungarian member of AIPS. This document sets out the terms and conditions (the “Terms & Conditions”) between the Organizer and you when you register for the Congress. By registering for the Congress by filling and submitting the online registration on the website at https://aips2020bp.hu/ (the “Website”) you are agreeing to comply with these terms and conditions. You should read this document carefully. These Terms &Conditions were updated on 04/11/2019.
2.2. In general, the Organizer uses the personal data you provide in this registration for administering your participation at theCongress.This may include information about the event’s content, event logistics, updates, and additional information related to the event.
. 3. Registration and cancellation policy3.1. Only fully completed registration forms will be accepted. If the maximum delegate capacity is reached, the Organizer reserves the right to refuse additional registrations.
3.2. A registration confirmation will be sent by email once the Organizer has received the fully completed registration formand any required supporting documents. Delegates are requested to bring their registration confirmation to the Congress in order to receive their name badge onsite.
3.3. The last day of registration to the Congress is on the 7January 2020.
3.4. Notification of cancellation must be made in writing and sent to the AIPS Organizing Committee Office: firstname.lastname@example.org email.
3.5. The expenses related to the cancellation of the hotel reservations after the 20 January 2020 will be charged to you or to your National Association.
3.6. In the event of causes that the Organizer reasonably believes to be substantial or that are beyond the Organizer's control (e.g. natural disasters, fire), the Organizer reserves the right to change the times, dates and the venues of the Congress, without incurring any liability to you.
3.7. The Organizer reserves the right, at its sole discretion, to amend or cancel sessions or events at the Congress at any time.
3.8. Delegates requiring an official Letter of Invitation from the Organizer or HSJA can request one through the online registration form. To receive a Letter of Invitation, delegates must first register for the conferenceand submit any required supporting documentation (if applicable). Deadline to request a Letter of Invitation is 7 January 2020. The Letter of Invitation does not financially or otherwise obligate the Organizers or HSJA in any way, nor does it guarantee an entry visa to Hungary. All expenses incurred in relation to the conference are the sole responsibility of the delegate.
3.9. It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure.
4. Conduct and safety4.1. The Organizer is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at the Congress. The Organizer has no tolerance for discrimination, harassment, or bullying in any form at the Congress. Participants are expected to adhere to these principles and respect the rights of others and are solely responsible forany expense, loss, damage, personal injury, property damage cause by you during the Congress, including your stay at the hotel arranged by the Organizer. or actions of any kind that you may hereafter suffer or sustain before, during, or after the Congress.
4.2. Participants should report any behavior inconsistent with these principles to onsite event staff. Staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the Congress. We value your attendance.
4.3. In the event of inappropriate behavior by any participant in the view of the Organizer, you may be refused entry or asked to leave and excluded from the Congress without refund or compensation.
4.4. The name badge must be worn at all times during the Congress. Access to the Congress venue facilities will not be granted without a proper name badge. If a delegate loses, misplaces or forgets the name badge, a reasonable handling fee will be charged for a new name badge.
5. Photographing, filming and audio recording5.1. The Organizer, HSJA and third parties retained by the Organizer(collectively referred to as the “Organizer” for the purposes of this Section 5 only) may take photos and/or film (the “Media Material”) at the Congress and the participants thereof. The Organizer may use the Media Material on their websites and social medial accounts, and occasionally for online and printed marketing materials, provided it does not infringe upon the rights of any participant, sponsor, third party or person appearing in the Media Material.
5.2. The Organizer may hire professional service providers (photo/video/streaming/audio) to document and display the events of the Congress. The Organizer may also use social media (e.g. Twitter) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue. Participants and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any participant, sponsor, third party, or the Organizer. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the event a participant requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the participant.
5.3. By attending the Congress, you acknowledge and agree as follows: (a) the Organizer may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, the Organizer disclaims all liability for the capture of your image in any multimedia format by other participants at the event.
5.4. To comply with global data privacy laws, the Organizer imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums). Any participant is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.
5.5. All materials (online and printed), images, photographs and films which are produced by, or on behalf of, the Organizer, are the property of the Organizer, and should not be reproduced without written permission. If publication rights are required for any reason an email should be sent to the Organizer that outlines the use and reason for using such data.
6. Liability waiver6.1. To the full extent allowed by law and insofar as it is reasonable to do so, you agree not to hold the Organizer you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue the Organizer or its employees, owner, agents, partners or volunteers for any expense, loss, damage, personal injury, including loss of life, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the Congress, including consequential (i.e. losses which are not incurred as a direct consequence) or indirect losses or loss of profit, through registering for the Congress, attending the Congress, alteration of the Congress schedule, cancellation of the Congress, or any error or omission on the part of the Organizer, unless said expense, loss, damage, personal injury, including loss of life, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of the Organizer. This Liability Waiver is specifically binding upon my heirs and assigns and is knowingly given.
6.2. In the event that the Congress cannot be held or is postponed due to events beyond the control of the Organizer (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the Organizer, the Organizer cannot be held liable by delegates for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.
7. Other7.1. The Organizer reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).
7.2. The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of the Organizer or HSJA. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing material, and/or advertising.
7.3. This Terms & Conditions shall in all respects be governed by, and construed and interpreted in accordance with, the substantive laws of Hungary. Any dispute, controversy or claim arising out of, or in relation to, this contract, including the validity, invalidity, breach, or termination thereof, shall be exclusively submitted to the courts of Hungary.
7.4. If you are still looking for more information regarding your participation at the Congress, you can contact us through one of our preferred contact methods: